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The advancement of police work through technology and the empowerment of data hold significant importance for modern police operations. As public security work enters the era of big data, archival management has also adapted to this trend and seized the initiative. The integration of the Public Security Archives Information Management System and the Smart Case File Management System has enabled a shift from traditional manual archival management to an intelligent IoT-based model. The entire process—from collection and storage to management and utilization—now operates online, enhancing standardization and intelligence. By focusing on data utilization, this transformation from traditional to digital archives has not only boosted policing efficiency but also increased public satisfaction.